Agency Payment Collection

Name: PingPaid
Price range: €

Agencies face an average payment delay of 63 days. With multiple clients, projects, and team members, manual collections are impossible. PingPaid automates the entire agency payment collection process — at scale.

Start Free Trial — 21 Days Late Fee Calculator

63 days

Average agency delay

€50K

Average annual loss

20+

Clients per agency

Faster with PingPaid

Why Agency Payment Collection struggle with payment

📈

Scale breaks manual processes

When you have 20+ clients, manual follow-up is impossible. Someone falls through the cracks every month.

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Cash flow is everything

Agencies have payroll, rent, and software costs. One late client payment can cascade into cash flow problems.

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Client relationships are fragile

Agency owners do not want to be the "bad cop" chasing payments. But someone has to do it.

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Recurring billing complexity

Retainers, milestone payments, project-based billing — each has different collection rules and timing.

How PingPaid solves it

Built specifically for your industry.

📊

Multi-client dashboard

See all your clients, their payment status, and collection progress in one view. Filter by team, project, or payment status.

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Automated escalation

Set rules per client type — corporate clients get longer grace periods, startup clients get faster escalation. PingPaid handles the rest.

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Team access

Give your finance team, account managers, and leadership access to the dashboard with role-based permissions.

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Integrations

Connect with Stripe, PayPal, QuickBooks, Xero, and more. Sync your entire agency stack.

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Analytics

Track collection performance, average payment times, and late fee revenue. Identify your best and worst clients.

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White-label

Send emails from your domain, with your branding. Your clients never know PingPaid is involved.

How it works

Three steps to automated collection.

1. Import your client base

Connect your accounting software (QuickBooks, Xero, Stripe) or import your client list via CSV. PingPaid reads your invoice data, client history, and payment terms — and organizes everything by client, team, and project.

2. Configure collection rules per client type

Corporate clients get 60-day terms with gentle escalation. Startup clients get 30-day terms with faster follow-up. Retainers get automated monthly reminders. PingPaid handles the complexity so you do not have to.

3. Automated collection at scale

PingPaid sends reminders, applies late fees, generates legal documents, and escalates collection — all automatically. Your finance team monitors the dashboard and handles exceptions, while routine collections run on autopilot.

Frequently Asked Questions

How much does PingPaid cost for agencies?

PingPaid starts with a 21-day free trial. After that, €29.99/month per seat for unlimited clients and invoices. Volume discounts available for teams of 5+.

Can I use PingPaid for multiple clients?

Yes. PingPaid is built for agencies with multiple clients. Our dashboard handles 20, 50, or 200+ clients with ease.

Can my team access the dashboard?

Yes. Role-based access control lets you give different permissions to finance, account managers, and leadership.

What about recurring retainers?

PingPaid handles recurring billing automatically. Set up once, and it sends monthly reminders, applies late fees, and tracks payment status.

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