Consultant Billing Automation

Name: PingPaid
Price range: €

Consultants face an average payment delay of 58 days. With project-based billing, milestone payments, and hourly rates, manual collections are a nightmare. PingPaid automates the entire consultant billing and collection process.

Start Free Trial — 21 Days Late Fee Calculator

58 days

Average consultant delay

32%

Billable hours lost

€40K

Average annual loss

2.8x

Faster with PingPaid

Why Consultant Billing Automation struggle with payment

⏱️

Time tracking is not enough

You track every hour. But if you do not collect payment, all that tracking is wasted.

📅

Milestone payments are messy

50% upfront, 25% at milestone, 25% on delivery — tracking these manually is error-prone.

🤝

Client relationships matter

Consultants do not want to damage relationships by chasing payments. But someone has to do it.

💼

Corporate clients are slow

Large corporate clients have 60-90 day payment cycles. Waiting 3 months for payment is unsustainable.

How PingPaid solves it

Built specifically for your industry.

⏱️

Time-based billing

Track hours, days, or projects. PingPaid integrates with your time tracking tool and generates invoices automatically.

📅

Milestone tracking

Set up milestone payment schedules. PingPaid sends reminders at each milestone and tracks payment status.

📊

Client analytics

See which clients pay on time, which delay, and which never pay. Make data-driven decisions about future engagements.

📄

Legal documents

Generate demand letters, court-ready documentation, and payment demands in one click.

🔗

Integrations

Connect with Harvest, Toggl, Clockify, and more. Sync your time tracking with collection.

🤖

Automated reminders

PingPaid sends professional reminders on your behalf — escalating from polite to firm.

How it works

Three steps to automated collection.

1. Connect your time tracking

Connect Harvest, Toggl, Clockify, or upload your time entries. PingPaid reads your hours, rates, and projects — and generates invoices automatically.

2. Set your billing rules

Configure hourly rates, daily rates, project fees, and milestone schedules. PingPaid handles recurring billing, milestone reminders, and final payment collection automatically.

3. Automated collection

PingPaid sends reminders, applies late fees, generates legal documents, and escalates collection — all automatically. You focus on delivering value; PingPaid ensures you get paid for it.

Frequently Asked Questions

How much does PingPaid cost for consultants?

PingPaid starts with a 21-day free trial. After that, €29.99/month for unlimited clients and invoices. No per-project or per-hour fees.

Can I use PingPaid for milestone payments?

Yes. PingPaid handles milestone-based billing, sending reminders at each milestone and tracking payment status.

Does PingPaid integrate with time tracking tools?

Yes. We integrate with Harvest, Toggl, Clockify, and more. Time entries sync automatically to invoices.

What about corporate clients with long payment cycles?

PingPaid adapts reminder frequency for corporate clients. You can set longer terms for specific clients while maintaining faster collection for others.

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