Late Payment Follow-Up Scripts

Subject: Quick check-in — Invoice #[Number]

Hi [Client Name],

Hope you're doing well! I wanted to follow up on Invoice #[Number] for [Project Name], which was due on [Date].

I know things get busy, so I wanted to make sure it didn't slip through the cracks. Let me know if you need anything from me to process it.

Thanks!

[Your Name]

Subject: Invoice #[Number] — Payment Overdue

Hi [Client Name],

I'm following up on Invoice #[Number] for [Project Name], which was due on [Date] and is now 15 days overdue.

Per our contract, a late fee of $[Amount] will apply if payment is not received by [Date + 30 days]. I want to avoid that if possible — can you confirm when payment will be processed?

Please let me know if there's an issue I can help resolve.

Best regards,
[Your Name]

Subject: Invoice #[Number] — Late Fee Applied

Hi [Client Name],

Invoice #[Number] for [Project Name] is now 30 days overdue. Per our contract, a late fee of $[Amount] has been applied.

Updated total: $[Original + Late Fee]

Please confirm payment by [Date] to avoid additional late fees. If there's a legitimate issue preventing payment, please let me know so we can work together on a solution.

Thank you for your attention to this matter.

Best regards,
[Your Name]

Subject: Invoice #[Number] — Final Notice Before Collection

Hi [Client Name],

Invoice #[Number] for [Project Name] is now 45 days overdue. Despite multiple follow-ups, I have not received payment or a payment plan.

Current balance: $[Amount] (including late fees)

I value our working relationship and would prefer to resolve this amicably. If payment is not received by [Date + 7 days], I will need to:

• Suspend current work on [Project Name]
• Engage a collection service
• Pursue legal remedies per our contract

Please contact me immediately to discuss payment.

Best regards,
[Your Name]